BEST PRACTICE PROCEDURES FOR UTILITIES CARRYING OUT MAJOR/MEDIUM WORKS


1. Scheme initially proposed

2. Enter available details on Authority Co-ordination Data-base

3. Examine Authority Co-ordination Data-base for conflicting works or opportunities to share trenches and or traffic management measures

4. Communicate with other Utilities and adjoining Authorities (where necessary) to offer them the opportunity to share site and establish any proposals they may have that are not yet listed on the Authority Co-ordination Data-base

5. Examine National Street Gazetteer to establish streets with engineering difficulty, traffic sensitivity, etc

6. Examine maps of the area to establish the location of schools, hospitals, level crossings, shops, factories, churches, fire stations, police stations, bus routes, etc

7. Visit site to establish the potential problems and opportunities that the site may have

8. Arrange initial meeting with Authority/Authorities staff responsible for co-ordination/traffic management and other 'stakeholders' to discuss outline of proposals and discuss issues/opportunities determined during stages 3 to 7

9. Update Authority Co-ordination Database as necessary

10. Design works taking account of matters established during stages 3 to 8 (remembering requirements for working on structures)

11. Continue to consult with Authority/Authorities staff responsible for co-ordination/traffic management other Utilities and other 'stakeholders' as design develops

12. Consult and update Authority Co-ordination Data-base as necessary

13. Establish when scheme should be on site and update Authority Co-ordination Data-base as well as issuing relevant Notices under NRSWA and applying for any necessary Temporary TROs as well as Railway track processions, etc.

14. Put tender out (containing all the necessary measures to take account of issues/opportunities determined at stages 3 to 8, 11 and 13 and let contract

15. Meet with successful contractor in conjunction with Authority/Authorities staff responsible for co-ordination/traffic management and any other 'stake holders' to ensure all parties are aware of the detail of the work and to take account of any final amendments

16. As works progress continue to update Authority Co-ordination Data-base and continue to issue Notices under NRSWA in Accordance with the Code of Practice on Co-ordination

17. Continue liaison with Authority/Authorities staff responsible for co-ordination/traffic management and other 'stakeholders' as necessary as works

18. Complete works

19. Final update to Co-ordination Data-Base and final Notices issued under NRSWA

20. Meet with all involved to debrief and take on board any constructive lessons that have been learnt